{"revision":"c10276e953456835cdbb1f3a60d58ae1980be353","document":{"id":3938,"path":"build-workflows/workflow-studio/administering-process-automation-designer.md","title":"Administering Playbooks","bundle":null,"doc_type":null,"release":"australia","body":"\n# Administering Playbooks\n\nMonitor and troubleshoot issues by reviewing playbook executions.\n\nThese modules are provided for admins to monitor and manage Playbooks.\n\n-   **Today's Executions**\n\n    Displays a list of records for Playbooks runs today.\n\n-   **Active Processes**\n\n    Displays a list of all active Playbooks.\n\n-   **30+ Day Processes**\n\n    Displays a list of all active Playbooks that are 30 days or older.\n\n-   **Activity Definitions**\n\n    View or create activities.\n\n-   **Asset Configuration**\n\n    View or create automation assets like flows, subflows, and actions.\n\n-   **Trigger Definitions**\n\n    View or create triggers.\n\n-   **Data Definitions**\n\n    View or create data definitions. Data definitions are pieces of information that you only reuse in a specific playbook, and are stored in the sys\\_flow\\_data\\_definition table.\n\n\n-   **[User access to Playbooks in Workflow Studio](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/build-workflows/workflow-studio/user-access-playbooks.md)**  \nAdministrators can grant users access to Playbook by assigning delegated development permissions or directly assigning a user role. Administrators can also specify which features and content a user can access based on user roles.\n-   **[Archive process contexts](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/build-workflows/workflow-studio/archive-process-executions.md)**  \nImprove database query performance by archiving unneeded records for playbooks that are in a **Complete**, **Error**, or **Cancelled** state.\n-   **[Create a Data Definition](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/build-workflows/workflow-studio/create-data-definition.md)**  \nUse data definitions to collect and use pieces of information later in a playbook.\n\n**Parent Topic:**[Configuring Playbooks](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/build-workflows/workflow-studio/setting-up-process-automation-designer.md)\n\n"}}