{"revision":"c10276e953456835cdbb1f3a60d58ae1980be353","document":{"id":46558,"path":"servicenow-platform/approvals/t_ProcessGuideApprovals.md","title":"Approve with a process guide","bundle":null,"doc_type":null,"release":"australia","body":"\n# Approve with a process guide\n\nProcess guides work similarly to approval rules in that their execution is controlled via a condition.\n\n**Important:** Classic approval rules have been replaced by the Workflow Studio [Ask for Approval action](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/build-workflows/ask-approval-flow-designer.md). Use Workflow Studio to create workflow-driven approval logic that is easier to maintain and provides better reporting information.\n\n## Before you begin\n\nRole required: none\n\n## About this task\n\nThe default version of approval tasks allows you to specify that the approval in question be approved by:\n\n1.  One or more specific people\n2.  One or more groups of people\n\nYou can optionally use Process Guides instead of approval tasks. Process guides are more flexible in that they allow for:\n\n1.  \"Any of\" or \"All of\" approvals\n2.  Sequenced approvals\n\nYou can link a process guide to a execution task.\n\n## Procedure\n\n1.  From the left navigation pane, select **System Policy** > **Process Guides**.\n\n2.  Create a new guide.\n\n3.  Set the table to **Catalog task**.\n\n4.  Fill in a condition under which this guide should attach.\n\n    Example \\#1: Apply to all \"Capacity Review\" tasks.\n\n    \\[Omitted image \"Capacity.png\"\\] Alt text: Capacity\n\n    Example \\#2: Apply to all \"Capacity Review\" tasks where there requester is in Atlanta.\n\n    \\[Omitted image \"CapacityAtlanta.png\"\\] Alt text: Capacity Atlanta\n\n    Process guide tips and tricks:\n\n    1.  All catalog tasks are generated when a request is first submitted, but tasks which aren't active yet have a state of \"pending\". So if you do not want to send out approval requests until a task has actually started, add \"state=open\" as part of your condition.\n    2.  There is a \"Default\" process guide in the system for catalog tasks with a sequence number of 10,000. It behaves exactly the same way the old, pre-process guide code did in regards to approvals. Approvals are based on the execution of task-related lists.\n\n**Parent Topic:**[Approval rules](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/servicenow-platform/approvals/c_ApprovalRules.md)\n\n"}}